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Call for Host - 2018 AMCA Annual Meeting
AMCA headquarters and the Board of Directors are soliciting notice of interest in hosting the 2018 AMCA Annual Meeting. This meeting will be held in the Central Time zone. Any state association, regional association or other group in this region may submit a letter of interest.
BEFORE RESPONDING, PLEASE READ ALL SECTIONS BELOW.
Host responsibilities include, but are not limited to:
Minimum requirements for host city:
What to include in your letter:
Please tell us why you would like to host and from where you will recruit volunteers (e.g. your district, local university). You can identify a particular city or hotel property for the meeting, but you are not required to. For example, you can simply say "my state/association would like to host".
Convention and Visitors Bureaus (CVBs):
How the meeting location will be chosen:
AMCA Headquarters will evaluate responses to this host request and may also investigate other suitable locations in the Central Time zone, even if there was no specific host request from those locations. Depending on a variety of factors (outlined below), an official request for proposal (RFP) will be sent by Headquarters to a select few locations. AMCA headquarters will collect the responses and evaluate the proposals. If there are more than three satisfactory proposals, a preliminary vote is carried out by the Board of Directors prior to their Fall Board Meeting. The final three proposals are discussed at the Fall Board Meeting, with the final selection being made at that meeting.
A location must meet the minimum requirements above to even be considered. In addition, there are other factors that may affect our ability to seek a full proposal from a given location including: host association interest, whether there is one hotel or a reasonable combination of hotels that can fit all of our sleeping rooms, hotel rate, the weather around the time of year our meeting will take place (especially if it poses a flight delay/cancellation threat), distance and transportation costs from the airport to the meeting location, proximity of exhibit area to meeting rooms, and hotel/convention center availability on our preferred dates.
Host associations receive $10,000 at the conclusion of the conference. AMCA maintains all financial and contractual responsibility for the meeting. AMCA will be responsible for site selection but host association input will be considered and valued. All ideas provided by the local association are greatly appreciated.