Annual Meeting Questions


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Frequently Asked Questions

Registration FAQs
Housing FAQs
Onsite FAQs




What are the registration deadlines?
Early registration is available through February 1, 2019. AMCA members save even more with the member discounted rate!

When does the 2019 Annual Meeting officially begin and end?
The official meeting kickoff is Monday, February 25 during the Welcome Reception beginning at 5:00 pm. Sessions begin Tuesday, February 26. The meeting closes after the final symposium on Friday afternoon, March 1.

Can I pay with a credit card?
Yes! Registering by credit card is the quickest and safest way to register. You can register online using a Visa, MasterCard or American Express.

Are all sessions included in the Annual Meeting Fee?
All scientific sessions are included in the regular registration rates. Single Day attendees only have access to sessions on the day they register for. Personal Guests or Trustee/Commissioner Guests do not receive admission to any scientific sessions and may only attend social functions. 

What is not covered in the Annual Meeting fee?
If you require an additional ticket to the Thursday night banquet for a guest or friend, that must be purchased separately. No breakfasts or dinners are provided. 

I've already registered but cannot attend. Can I cancel or transfer my registration?
You may substitute another individual in your place at no extra charge, but the replacement's registration fee will be subjected to pricing based on his/her membership status. Cancellations can be made through February 1, 2019 ($50 processing fee applies). See the cancellation policy on the 
Registration page. 

Does AMCA membership come with my registration fee?
Membership is NOT included in your registration fee and must be purchased separately. Please visit the 
AMCA Membership page for more information on joining or renewing your dues. 

My company is a sustaining member of AMCA. Do I get a discount for the conference?
Yes! Members who are currently employed by a company that is a Sustaining Member of AMCA are eligible to register at the member rates. 

I am speaking at the Annual Meeting. Do I get a discount?
There is no discounted rate for speakers. All speakers are required to register and cover all costs associated with the meeting. 

Is lunch included in my registration fee?
Lunch will be provided on select days along with daily refreshment breaks. Please reference the mobile app or the Program for lunch locations. 

How do I register a group of people with a company check?
If you need to register multiple people using a company check, you must complete a Registration form for each attendee, and mail them WITH payment. Forms will not be processed unless payment is received.

What are the criteria for student registration?
To receive the special student discounted fee, you must be enrolled as a full-time student at the time of registration.

What does a guest registration include?
Guest registration includes admission to social functions including the Welcome Reception, President's Lunch, Poster Session Luncheon and the Thursday night banquet, but does not include entry into sessions. 

Can I get continuing education credits for attending?
Continuing education credits are organized by each state or regional association. AMCA does not provide credits and you must check with your local state contacts to determine whether or not they will offer credits for attending the meeting. 

I still have questions. Who should I contact?
Registration questions may be directed to the Meeting Coordinator, All other AMCA Annual Meeting questions may be directed to the Meeting Manager,

housing FAQS


Why should I stay in the Annual Meeting hotel?
Staying in guest rooms at the official meeting hotel not only puts you in the center of the action, it also helps AMCA meet its contracted number of rooms with the hotel. Meeting the contracted room block prevents AMCA from owing the hotel money later, which ultimately keeps costs to the attendee as low as possible in the future years! Please note that no portion of your room rate at the host hotel is credited back to the AMCA.

Does AMCA receive money from my hotel stay at the host hotel?
No! AMCA does not receive any money from the host hotel for your hotel stay. AMCA has a contract with the hotel and a certain number of rooms that we must fill, however, none of this is credited from the host hotel in any way to the association. 

I'm driving. Where do I park?
Parking information is available. Please check the 
transportation page for more information. 

What airport should I fly into?
Orlando International Airport (MCO) Airport is the closest major airport to the Caribe Royale Resort, located 20 minutes away.

Onsite FAQS:

Where do I pick up my name badge and registration bag?
Attendees may pick-up their name badge and registration materials at the Caribe Royale Convention Center starting on Monday, Feb. 25 at 10:00 a.m. local time. 

Will there be a printed Annual Meeting program and abstract book available onsite?
The final program book will be in your registration bag along with other special information. The abstract book will be available on the AMCA mobile app and the Annual Meeting website. Attendees will be able to view the specific author abstract and schedule time to view their talk via the mobile app. Please visit the Registration Desk if you need assistance with downloading the mobile app and/or viewing the abstracts. Both the program book and abstract book will be available on the mobile app.

Am I allowed to record sessions or presentations at the Annual Meeting?
Presentations are the property of each presenter. You should check with each presenter before recording their materials. 

Will sessions and presentations be available for viewing after the Annual Meeting?
At this time, sessions and presentations are NOT recorded and therefore not available after the Annual Meeting. AMCA is continuing to look into cost effective ways to possibly record in future years. 

How do I choose my seat at the banquet?
There will be no banquet seating chart selection this year. You may sit at any table not marked 'Reserved'.

What is the best way to get updates at the Annual Meeting?
The best way to get updates is to download the mobile application once it is available!

Do you collect feedback about the Annual Meeting?
Yes, your feedback helps us make the Annual Meetings better each year! You will receive an online evaluation link by email after the Annual Meeting.